The customs declaration is the most important document in customs matters that the owners of goods must have in their possession for export and import. Traders and merchants should have sufficient knowledge of this important document and how to register it and be able to complete it according to the principles and laws. This document is absolutely necessary and very important for the introduction of goods to the customs.
Goods cannot be cleared from customs without presenting this document. To register this license, you must submit documents and go through some steps. A customs declaration is required in all countries and all traders need it to perform customs duties. The details of the goods are recorded in this document and the customs officer can have sufficient information about the goods.
What does product declaration mean?
Customs declaration is very important in international transportation. Declaring the goods to the customs means introducing them so that the customs officers can have all the information and specifications of the goods with the help of this permit. This document is presented at the time of export and import.
Traders and merchants must first prepare the declaration to start working. If a person does not have this important document, his goods will not receive an export or import permit. Product owners introduce their products easily through this document.
Customs declaration is a legal obligation and the owner of the goods is responsible for it. If the specifications included in the document are inconsistent with the type and volume of the goods, the owner of the goods will be fined. In the matter of importing goods, this issue is very important; Because importing some goods is illegal.
The declaration is submitted to the customs by the owner of the goods or his legal representative and is examined. This document is the main license to clear goods from customs, and if the trader does not have it, he cannot clear his goods. The declaration plays an important role in the export of goods.
Customs declaration procedures
To prepare a customs declaration, traders and merchants or their legal representatives need to go through the following steps in order:
1. The first stage of information entry
At this stage, the owner of the goods must enter the detailed specifications of the goods in the relevant form. This information includes the importing company. The type of goods must be recorded carefully.
2. The second stage of accepting the statement
At this stage, the statement is reviewed and accepted. If a discrepancy is found in it, its acceptance will be rejected and the owner of the goods must take action again.
3. The third stage of product evaluation
In order to issue a customs declaration, it is necessary for the relevant experts to physically and closely evaluate the goods. The goods must be the same as what is registered in the document.
4. The fourth step is to sign the text of the statement
After physical examination of the goods and their approval, the goods evaluation experts sign the text of the declaration and the relevant form as a sign of preliminary approval.
5. The fifth step is to submit the statement
Appraisal service experts take over the declaration form to match it with the goods. Physical examination of the cargo allows the expert to check the goods accurately.
6. The sixth step is to deliver the customs declaration to the head
The expert of the evaluation service is obliged to sign the statement if it is true and deliver it to the head of the evaluation service. But not making the document means that it is inconsistent with the goods.
7. The seventh stage of systematic evaluation of the statement
At this stage, the declaration is systematically and accurately evaluated and sent to the fund unit after signing. In the licensing section, the head of the evaluation service signs it.
8. The eighth step of calling the statement
At this stage, the cashier checks the deposit slips. To do this, the customs declaration is called from the system and matched with the provided slips so that the cashier can confirm it.
9. The ninth stage
At this stage, the documents are separated from the bank slips, and the customs license is stamped and printed by the cashier. The license number is written on it and delivered to the owner of the goods.
Documents required for registration of customs declaration
Before preparing the customs declaration, you must prepare the required documents so that there is no interruption in the preparation process. The documents provided for issuing this license are:
- bill of lading
- Legal authorizations
- Policy
- Factor
- clearance
- packing list
- Catalog and brochure
- Official power of attorney
- proforma
- Certificate of Origin
- Copy of business card
- Authorization to place an order
- export license
If the owner of the goods does not bring the relevant documents, it is not possible to issue a declaration. The documents must be in the name of the goods owner. If the merchant does not have the conditions to receive this document, he should seek help from his legal representatives and give them power of attorney to do this. The owner of the goods must also provide his identification documents so that his personal information is registered in the system.
The type and volume of the cargo are included in the bill of lading, and this can greatly help the merchant in verifying the customs declaration. The original of some documents is required and their copies are not acceptable. The relevant expert will provide you with the list of required documents so that you can collect them and apply for the declaration faster.
How to prepare a customs declaration
To prepare a customs declaration, all the required documents must be ready so that the experts can go through the registration process. To do this, you don’t need to go in person and you can easily do this by referring to the system. In the first step, you will be provided with a form that you must fill out correctly.
In this form, the type and volume of goods and the name of the importing company must be entered. Entering information about the product and its price is absolutely mandatory. After your request is accepted, the experts will check it. The information is matched with the product. The evaluation service expert is responsible for preparing the customs declaration to check the goods carefully and sign it if there are no discrepancies.
The cashier receives the statement along with the bank slip and checks the amount with the system. At this time, the information is completed and the permit is prepared for printing. After printing, the head registers the license number, seals and signs it and hands it over to the owner of the goods. This document must be presented for clearance.
Who completes the customs declaration?
The first person who can complete the customs declaration is the owner of the goods, who must accept the responsibility for this important task. It is the duty of the merchant to prepare this important document before exporting and importing. If the first-class people do not have the conditions to receive and submit the declaration to the customs, they can apply through their authorized representatives. The representative must attach his power of attorney to other documents.
The customs officer needs to check these documents to clear the goods, otherwise he will deliver the cargo only to the owner of the goods. In the first form of the declaration, information about the importing company and the type of goods must be correctly recorded; Therefore, the legal representative must have sufficient information about this. The representative is obliged to go through all the steps of receiving the declaration instead of the goods owner.
What items should be written in the customs declaration?
The preparation of the customs declaration has its own rules and the following must be written in it in a precise and principled manner:
- The time of product registration and the customs details where the export and import are supposed to be carried out must be included in the declaration form.
- It is very important to write the name and details of the company that is importing the goods.
- The name of the country of origin and destination must be written in the form.
- How to transport the goods is one of the other things that must be written in the declaration form. Nowadays, different methods of transportation are introduced.
- The number, weight and value of goods are among the important things that must be recorded in the form. Valuable goods are always transported with better arrangements.
Key points about customs declaration
When preparing the customs declaration, you need to pay attention to the following key points:
- In the first step, you must specify the purpose of receiving the statement. It is for export or import.
- The declaration specifies an important part of customs duties and tariffs.
- The number of declaration sheets should be maximum 4 sheets.
- Be careful to insert relevant codes in the form.
- In the text of the customs declaration, the terms of cargo delivery should be stated correctly and according to the rules.
- Determining the type and method of transporting goods is one of the important points in this document.
- The weight, quantity and value of the goods must be accurately entered in the form.
- The check must be deposited correctly; Because the cashier checks it.
final word
The customs declaration is provided to the owners of goods so that they can carry out export and import work with official permits. In international transportation, this document is very important and is considered as an important obligation. Clearance is not possible without this document. If you have all the required documents, you can apply for the declaration in the shortest possible time. If there is a discrepancy between the declaration information and the customs goods, the owner of the goods will be fined
